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Hi! Welcome to the Indolat Quick Start guide. In this guide, you will create an exam and get it ready for participants to take. Advanced settings are left out for now. We’ll focus on the main steps you’ll use most often.

Parts of an Exam

Put simply, creating an exam involves four parts:
  1. Question Package: where a set of questions is stored, often called a question bank.
  2. Exam: the main event that participants take part in.
  3. Test: a part or subject inside an exam.
  4. Exam Session: the schedule on which participants take the exam.
💡 For example, say you are the owner of Indolat Tutoring Centre and you are running a Grand Tryout to prepare for SNBT 2027 (a tryout is a practice exam; SNBT is Indonesia’s national university entrance test):
  • Question package: Mathematical Reasoning Package
  • Exam: SNBT 2027 Grand Tryout
  • Test: Mathematics
  • Exam session: Morning Session, 10:00–12:00
Once you understand this structure, you can start by preparing a question package! 🚀

1. Create a Question Package

Before running an exam, first set up a container for the questions participants will answer. A question package stores all the questions together with their answers; you could also call it a question bank. Next, choose the package type: CBT/CAT or Essay/File Upload.
CBT/CAT and Essay/File Upload question packages can’t be combined in one question package. If your exam needs both kinds of questions, create two separate question packages and add them as separate tests.Example:
  • Question package 1: Mathematics Multiple Choice — CBT/CAT type
  • Question package 2: Mathematics Essay — Essay/File Upload type
This way, each question package has a clear way of answering and grading.
1

Open the Question Package Data menu

Question Package Data menu in the admin panel
2

Click Add Question Package

Add Question Package button on the Question Package Data page
3

Fill In the Question Package Details

Details form for a CBT/CAT question package
At this stage, you fill in the basic details and settings of the question package.
  1. Question Package Name
    Enter a name that’s easy to recognise, for example Mathematical Reasoning.
  2. Question Package Code
    Enter a unique code to tell question packages apart, for example MTK-UJIAN.
  3. Question Package Description
    Add a short description of the package’s content or purpose.
  4. Question Package Type
    Choose CBT/CAT if participants will work through and answer the questions directly in the system.
  5. Shuffle Questions
    Turn this on if you want the question order to differ for each participant.
  6. Shuffle Answers (Multiple Choice)
    Turn this on if you want the order of the answer options to differ for each participant. This setting applies to multiple-choice questions.
  7. Save the question package
    Click Create to save the question package and move on to adding questions.
Question Package Type options
  • Choose CBT/CAT if participants will see the questions on screen and enter their answers directly on the exam platform. This type is well suited to UTBK-SNBT tryouts, olympiads and other computer-based exams.
  • Choose Essay/File Upload (Manual Grading) if the questions are already in a single file, such as a PDF. Participants open the file to read the questions, then submit their answers as the exam instructions say.
4

Save the Question Package

Create button on the question package form
Click Create after filling in the question package details. You can then add questions to the package.
1

Open the Question Package Data menu

Question Package Data menu in the admin panel
2

Click Add Question Package

Add Question Package button on the Question Package Data page
3

Fill In the Question Package Details

Details form for an Essay/File Upload question package
Use this package type if participants will write extended answers or upload answer files.
  1. Question Package Name: Enter a name that’s easy to recognise.
    Example: Indonesian Language Literacy.
  2. Question Package Code: Enter a short, unique code.
    Example: LBI-UJIAN.
  3. Question Package Description: Write a short description of the package’s content.
    Example: A set of Indonesian Language Literacy questions to prepare for SNBT 2027.
  4. Question Package Type: Choose Essay/File Upload (Manual Grading). Use this option if participants:
    • write long answers directly in the system, or
    • upload answer files, such as a PDF, a Word document or a photo of an answer sheet. Participants’ answers then need to be checked and graded manually by a grader.
  5. Create
    Once everything is filled in, click Create to save the question package.
This package type can’t be used for CBT or CAT exams, because the system doesn’t check the answers automatically.
Essay/File Upload (Manual Grading) selected as the Question Package Type
  • Choose CBT/CAT if participants will see the questions on screen and enter their answers directly on the exam platform. This type is well suited to UTBK-SNBT tryouts, olympiads and other computer-based exams.
  • Choose Essay/File Upload (Manual Grading) if the questions are already in a single file, such as a PDF. Participants open the file to read the questions, then submit their answers as the exam instructions say.
4

Save the Question Package

Create button on the essay question package form
Click Create after filling in the question package details. You can then add questions to the package.

2. Create the Questions and Answers

Once the question package is created, the next step is to add questions to it.
1

Click Add Question

Add Question button in the Question List section
In the Question List section, click Add Question to enter questions one at a time. You can also use Import Questions (Excel) if you already have many questions and want to add them all at once.
If some questions haven’t been added to the question package yet, you can add them later with these steps:
  1. Open the Question Package Data menu.
  2. Choose the question package whose questions haven’t been added yet.
  3. Click Edit on that question package.
  4. Add the questions in the Question List section with the Add Question button.
Edit button on a question package on the Question Package Data page
Add Question button in the question package's Question List
2

Fill In the Question Details

Question details form
After you click Add Question, the system shows the fields for adding a question to the package.Start with the Question section, then set:
  • Question Type: decides what kind of question participants will answer:
    Question Type options
    1. Multiple Choice
      Participants choose the one correct answer.
      Example: The capital of Indonesia is …
      A. Bandung
      B. Jakarta
      C. Surabaya
    2. Short Answer
      Participants type a short answer, either a number or text. You can set more than one answer that counts as correct. Set the key in the Answer Key section that appears when you choose this type: Answer Format (Text or Number), Main Answer Key and Other Accepted Answers.
      Example: The capital of Indonesia is …
      Correct answers: DKI Jakarta or Jakarta
    3. Complex Multiple Response (True/False, Fact/Opinion, etc.)
      For each statement, participants choose one of two labels. The labels can be True/False, Fact/Opinion, Matches/Does Not Match, Agree/Disagree, Yes/No or any other labels you set. Choose them in Label Pair under Statement Column Labels; choose Other labels (type your own) to write your own.
      Example:
      • The sun rises in the east — True
      • Water freezes at 100°C — False
    4. Matching (Drag & Drop)
      Participants pair up the options that belong together. Fill in the pairs in the Matching Pairs section (Statement (Left) and Answer (Right)); the right-hand side is shuffled during the exam.
      Example:
      • Indonesia → Jakarta
      • Japan → Tokyo
  • Question Group: groups several questions that share the same material or topic.
    Question Group field
    Example: there is one reading passage called “School Environment”, and 3 questions are written about it. All three questions can go into the School Environment question group. Participants read the same material, then answer several related questions. Another example:
    • Question group: Reading Text 1
    • Question 1: What is the main idea of the text?
    • Question 2: Who are the characters in the text?
    • Question 3: What is the conclusion of the text?
    If each question stands on its own and doesn’t use shared material, you can leave Question Group empty.
  • Passages: choose a shared reading text to show above the question text. The list of passages comes from the Passages tab of the question package (see the Create Passages (Shared Reading Texts) section on the Create a Question Package page). Leave it empty if the question doesn’t use a reading text.
  • More Than One Answer: use this when a question has more than one correct answer. This setting only appears for Multiple Choice questions.
    More Than One Answer setting
    Example: Select the animals that are mammals:
    • Cat ✅
    • Cow ✅
    • Chicken
    • Fish
    In this example, participants must select Cat and Cow.
    Only turn this setting on if participants are really allowed to select several answers. If there is only one correct answer, leave it off.
  • Question Media: decides what form the question takes for participants to see or hear.
    Question Media options
    You can choose more than one Question Media for a single question.
    Text, image and audio question media selected together
    This means one question can combine text, images and audio. For example:
    • Text to write the question.
    • Image to show a chart or an illustration.
    • Audio for listening material.
    Choose the media you need for the kind of question you are creating.
3

Enter the Question

Question Text field on the question form
In the Question Text section, write the question participants will read.Example:
A shop gives a 20% discount on a bag. After the discount, the bag costs Rp240,000. The price of the bag before the discount is …
Use the buttons at the top of the field to format text, create lists, add tables or write maths formulas. The question text can be up to 5,000 characters.
LaTeX is used to write maths formulas so they display neatly. To use it:
  1. Click Show LaTeX Input.
  2. Type the formula in the field provided.
  3. Click Copy.
  4. Paste the formula into the Question Text section.
Show LaTeX Input button in the question editorLaTeX input field and Copy buttonLaTeX formula pasted into the Question Text
4

Add the Answer Options

Add Answer button in the Answer section
Once the question is written, open the Answer section, then click Add Answer to add answer options and set the correct answer.The system shows the fields for the list of answers.
Answer option fields
Fill in each answer option as follows:
  1. Answer Media: Choose the form of the answer, for example text, image or audio.
  2. Answer Key: Turn this on only for the correct option. If More Than One Answer is on, turn it on for every correct option.
    For example, if the correct answer is Rp300,000, turn on Answer Key only for that option. Leave it off for the other options.
    Answer Key turned on for the correct answer option
  3. Answer Score: Enter the score for that option. This field is only used by the Answer Score Calculation (Sum of Answer Scores) scoring method.
    For example, a wrong answer can be given a score of 0.
  4. Answer Group: Used only by the Psychometric (Answer Grouping) scoring method. If you don’t use it, you can leave this empty.
  5. Answer Text: Write the answer option participants will see.
  6. Add Answer: Click Add Answer to create the next answer option.
The Answer tab only appears for Multiple Choice and Complex Multiple Response questions. For Complex Multiple Response, each answer holds one statement, and the Answer Key toggle is replaced by a Correct Answer field where you choose the right label. The key for Short Answer and the pairs for Matching are filled in on the Question tab.
Repeat these steps until all the questions and answers have been added.
Question List containing the questions that have been added

3. Create the Exam

Once the questions and answers are created, the next step is to prepare the exam. 💡 Exam: This is the main container for the whole exam event.
Example: SNBT 2027 Grand Tryout This exam will hold several tests, participants, a registration form and payment settings.
💡 Test: This is a test section inside the exam.
For example, the SNBT 2027 Grand Tryout contains:
  • Mathematical Reasoning
  • Indonesian Language Literacy
  • English Language Literacy
Each test has its own duration, scoring method and settings.
💡 Exam Session: This is the schedule for a test.
Example: Mathematical Reasoning — Morning Session, 20 July 2026, 08:00–09:00
Mathematical Reasoning — Afternoon Session, 20 July 2026, 15:00–16:00
In the session, you choose the question package and decide when participants can start and must finish.

Create an Exam

1

Open the Exam Data menu

Exam Data menu in the admin panel
2

Click Add Exam

Add Exam button on the Exam Data page
3

Fill In the Exam Details

Exam details form
At this stage, you fill in the basic details of the exam you are running.
  1. Exam Code
    Enter a short, unique code so the exam is easy to identify.
    Example: TO-JULI-26
  2. Exam Name
    Write the exam name that admins and participants will see.
    Example: SNBT 2027 Grand Mathematics Tryout
  3. Start Date
    Set the date and time the exam starts.
  4. End Date
    Set the date and time the exam ends.
  5. Exam Description
    Give a short description of the exam’s purpose or content.
    Example: A tryout with a set of Mathematics questions to help participants prepare for SNBT 2027.
  6. Exam Image/Cover
    Upload an image to use as the exam cover (PNG format, up to 1 MB). This helps participants recognise the exam.
  7. Exam Type
    Choose the exam type you need. This example uses Standard Exam (Free Plan). Check the limits the system shows before you continue.
    Exam Type options
  8. Create
    Once you’ve checked that all the details are correct, click Create to save the exam.
4

Choose the Exam Type & Plan

Exam Type & Plan section with Professional Exam selected
The Exam Type & Plan section shows the service type or plan the exam uses.
Standard Exam and Professional Exam options
Exam credits are consumed when a participant takes an exam.A. Standard Exam (Free Plan)Suitable for simple exams or regular practice.Main terms:
  1. Credits are reset automatically every month.
  2. Up to 4 Tests (Subtests) per exam.
  3. Up to 50 participants taking the exam at once (at the same time).
  4. Camera, screen and dual monitor proctoring is not available.
  5. Computer Adaptive Test (CAT) is not available.
B. Professional Exam (Paid Plan) — Rp500 per Exam CreditSuitable for exams with more participants and more complete requirements.Main terms:
  1. Credits are reset every month according to your subscription period.
  2. Up to 30 Tests (Subtests) per exam.
  3. Up to 1,000 participants taking the exam at once.
  4. Camera, screen and dual monitor proctoring is available.
  5. Computer Adaptive Test (CAT) is available.
With either exam type, CBT tests can use every scoring method, including IRT, and the Tab Switch Detection setting is still available.
If you choose Professional Exam (Paid Plan) but have no professional exam credits, the system shows a warning and participants can’t start the exam until credits are available.
Choose Standard Exam (Free Plan) if the exam is simple, needs no more than 4 tests and no more than 50 participants take it at the same time.Choose Professional Exam (Paid Plan) if you need more tests or more participants at once, CAT, or camera, screen and dual monitor proctoring.
5

Open the Registration & Payment section

Registration & Payment section on the exam details
Once the exam is created, the system shows extra sections such as Registration & Payment. Here you decide whether participants can register themselves and whether the exam is free or paid.
  1. Is Exam Registration Open?
    When this is on, participants can register for the exam themselves. This setting needs the Exam Registration Page and Automatic Payment add-on. If the add-on isn’t active, the setting’s label shows (Add-on Inactive) and the setting can’t be turned on.
  2. Payment Type
    Choose Free if participants don’t need to pay. If the exam is paid, choose the matching payment type.
    Payment Type options
    • Free: Participants don’t need to pay.
      Example: A free SNBT tryout made up of a Mathematics Test and an Indonesian Language Test. Participants can take all of them at no cost.
    • One-time Payment: Participants pay once and can then take every test in the exam.
      Example: The SNBT tryout fee is Rp50,000. After paying, participants can take the Mathematical Reasoning Test, the Indonesian Language Literacy Test and the English Language Literacy Test. Participants don’t need to pay again for each test.
    • Paid per Test: Participants pay for each test they want to take.
      Example: Mathematics Test: Rp20,000 Indonesian Language Test: Rp15,000 English Language Test: Rp15,000 Participants who only want to take the Mathematics Test pay just Rp20,000.
    • Paid per Level (Multi-Level): Used for exams made up of several rounds. Participants pay for each round they take part in.
      Example: Preliminary Round: Rp25,000 Semifinal: Rp30,000 Final: Rp40,000 Participants pay the fee for the next round only if they qualify.
  3. One-time Exam Fee (IDR)
    The fee participants pay to take the exam. This field appears when the One-time Payment payment type is selected.
  4. Assign the Session Automatically After Registration
    Turn this on if participants who register successfully should be put into an exam session automatically. If the Payment Type is One-time Payment or Paid per Test, this setting is called Assign the Session Automatically After Payment.
  5. When you’re done, click Save changes.
6

Open the Exam Settings section

Exam Settings section on the exam details
In the Exam Settings section, you decide the order in which tests are taken and how results are shown.
  1. Is This a Multi-Level Exam?
    • Choose Yes (Multi-Level) if the exam has several rounds, for example Preliminary Round, Semifinal and Final.
    • Choose No if the exam has only one stage.
  2. Must the Tests Be Taken in Order?
    Turn this on if participants must take the tests in the set order.
    Example: participants must finish the Mathematics Test before they can open the Indonesian Language Test.
  3. Must the Tests Be Taken in One Sitting?
    • Turn this on if participants must finish all the tests without stopping or taking a break.
    • If it’s off, participants can leave and continue with the next test later, according to the schedule.
  4. Final Score Type
    Choose how a participant’s final score is derived from the scores of every test:
    • Accumulated Exam Test Scores: adds up the score of each test.
    • Averaged Exam Test Scores: divides the total by the number of tests already scored. This option is used by default.
  5. Show the Final Exam Score?
    • Turn this on if participants may see their score after finishing the exam.
    • Turn it off if the scores still need checking or will be announced later.
The Must the Tests Be Taken in Order? and Must the Tests Be Taken in One Sitting? settings only appear when the exam isn’t a multi-level exam. In a multi-level exam, you set both of them for each exam level.
7

Save the Exam

Save button on the exam details
Once you’ve checked all the settings in General Information, Exam Type & Plan, Registration & Payment and Exam Settings, click Save changes.The Additional Information section is optional. Use it if you want to show exam-specific information, such as a WhatsApp group link, on the dashboard of participants who have registered.If the Saved notification appears, your exam settings have been saved.

Create a Test

1

Click Add Test

Add Test button in the Test List section
In the Test List section, click Add Test.
If some tests haven’t been added to the exam yet, you can add them later with these steps:
  1. Open the Exam Data menu.
  2. Choose the exam whose tests haven’t been added yet.
  3. Click Details on that exam.
  4. Add the tests in the Test List section with the Add Test button.
Test List section on the exam details
2

Fill In the Test Details

Test details form
After you click Add Test, the system shows the fields for the test participants will take.
  • Exam Type: Choose the type of test you are running.
    Exam Type options for a test
    1. Computer Based Test (CBT)
      Participants see the questions on screen, then choose or type their answers directly in the system.
      Example:
      A participant sees the question: 10 × 5 = …
      Then selects the answer 50 on screen.
    2. Computer Adaptive Test (CAT)
      The next question adapts to the participant’s ability. You can only choose this option for a Professional Exam (Paid Plan).
      Example:
      A participant answers the first question correctly. The system then gives a slightly harder question. If the participant answers incorrectly, the system can give an easier or similar question.
      CAT is like an exam that “follows the participant’s ability”. The more correct answers, the harder the next questions can get.
    3. Essay / File Upload (Manual Grading)
      Participants don’t choose an answer as they would in a multiple-choice question. They write a long answer or upload a file.
      Examples:
      • Writing an essay answer directly in the system.
      • Uploading a photo of an answer sheet.
      • Uploading a PDF or Word file.
    For a regular SNBT tryout, choose Computer Based Test (CBT).
  • Scoring Method: Decide how the system calculates participants’ scores. Every method below is available for Computer Based Test (CBT). A Computer Adaptive Test (CAT) test can only use Question Score Calculation (Sum of Correct/Wrong), and an Essay / File Upload (Manual Grading) test uses Manual Scoring.
    Scoring Method options
    1. Question Score Calculation (Sum of Correct/Wrong)
      The score is calculated from the number of questions answered correctly.
      Example:
      • Correct answer: 10 points
      • Wrong answer: 0 points
      • The participant answers 8 out of 10 questions correctly
      • Participant’s score: 80
      Suitable for tryouts or regular multiple-choice exams.
    2. Answer Score Calculation (Sum of Answer Scores)
      Each answer option can carry a different score.
      Example: Question: How often do you study in a week?
      • Every day: 4 points
      • 3–4 times: 3 points
      • 1–2 times: 2 points
      • Never: 1 point
      The final score is the sum of the scores of all the participant’s answers.
    3. Psychometric (Answer Grouping)
      The participant’s answers are grouped to reveal certain tendencies or traits.
      Example: Question: When working in a group, you prefer to…
      • Organise how the tasks are shared → Leadership group
      • Help the other members → Teamwork group
      • Work on your own part → Independent group
      The result isn’t simply right or wrong; it shows which trait group the participant belongs to.
    4. Item Response Theory (IRT)
      The score doesn’t just count correct answers; it also takes the difficulty of each question into account.
      Example:
      • Many participants answer the easy questions correctly.
      • Only a few participants answer the hard questions correctly.
      • Participants who can answer the hard questions can get a higher ability score.
      This method suits large-scale exams or a deeper analysis of participants’ ability. IRT comes in three options:
      • IRT (UTBK reference, 0-1000)
      • IRT TKA for SMA/SMK (200-800)
      • IRT TKA for SD/SMP (0-100)
      All three use the same estimate of the participant’s ability; only the reported score range differs. The UTBK and TKA ranges are reference scales, not official equating.
    For a simple SNBT tryout, choose Question Score Calculation (Sum of Correct/Wrong).
  • Test Name: Enter a test name that’s easy to recognise.
    Example: Mathematical Reasoning.
  • Working Time (minutes): Enter how long participants have, in minutes.
    Example: 60 minutes. This field doesn’t appear for an Essay / File Upload (Manual Grading) test.
  • Test Instructions: Write the instructions participants read before they start.
In the instructions, you can use these placeholders:
  • {{NAMA_TES}} to show the test name.
  • {{JUMLAH_SOAL}} to show the number of questions.
  • {{DURASI_TES}} to show the working time.
Once everything is filled in, click Create. Choose Create & create another if you want to add the next test straight away.
3

Open the Test You Created

New test in the Test List section
Once the test is created, it appears in the Test List section.💡 Look out for the note This test has no exam session yet. It means the test is saved but has no schedule yet, so participants can’t take it. Click Edit on the test you want to continue with.
4

Set Up Scores and Results

Score & Results section in the test settings
Open the Score & Results section, then decide what participants may see after finishing the test.
  1. Show Score
    Turn this on if participants may see their score as soon as they finish.
  2. Show Summary
    Turn this on if participants may see how many answers they got right and wrong.
  3. Show the Test Explanation (PDF)
    Turn this on if you want to share one PDF file with explanations for all the questions. Once it’s on, upload the file in the Test Explanation File (PDF) field.
  4. Show the Explanation per Question
    Turn this on if participants may see the explanation for each question. Make sure the explanation has been filled in for each question in the question package. This setting can’t be on at the same time as Show the Test Explanation (PDF).
  5. Save changes
    When you’re done, click Save changes.
For a tryout where participants should see their results straight away, turn on Show Score.
5

Set Up Participant Proctoring

Proctoring section in the test settings
In the Proctoring section, you decide how the system monitors participants during the exam.
  1. Camera Proctoring
    Turn this on if participants must keep their camera on while taking the exam.
    Example: so proctors can make sure participants are doing the exam themselves.
  2. Screen Proctoring (Screen Share)
    Turn this on if participants must share their screen during the exam.
    Example: proctors can see which apps or pages participants have open.
  3. Tab Switch Detection
    Turn this on if the system should record when participants open another tab or page during the exam.
    Example: a participant switches from the exam page to a search engine.
  4. Allow Only One Screen
    Turn this on if participants may only use one monitor.
    This setting suits exams that need stricter proctoring.
  5. Play the Audio Question Once
    Turn this on if the audio in a question may only be played once.
    Example: English listening questions.
  6. Play the Audio Answer Once
    Turn this on if the audio in the answer options may only be played once.
When you’re done, click Save changes.
The note (Feature inactive) means the feature isn’t available for the exam type you are using. For a Standard Exam (Free Plan), it appears on Camera Proctoring, Screen Proctoring (Screen Share) and Allow Only One Screen.
Feature inactive notes in the Proctoring settings

Create an Exam Session

1

Click Add Exam Session

Add Exam Session button on the test page
Once the test settings are done, scroll down the page and click Add Exam Session.An exam session is the schedule for a test. In the session, you set the question package to use and the exam’s start and end times.
Participants can’t take a test until an exam session has been created and a question package chosen. Make sure every test has an exam session.
2

Fill In the Exam Session Details

Exam session details form
At this stage, you set the test schedule and choose the question package participants will answer.
  • Session Name: Enter a name that’s easy to recognise.
    Example: Morning Session or Session 1.
  • Question Package: Choose a question package you’ve created.
    Make sure you choose one, because participants can’t start a session that has no question package.
  • Session Start Date: Set the date and time participants can start the test.
  • Session End Date: Set the deadline for participants to finish the test.
The session dates must fall within the date range you set for the main exam.
Example:
The exam runs from 18 to 25 July 2026.
The session can then be scheduled on 20 July 2026, 08:00–10:00.
Once everything is filled in, click Create. Choose Create & create another if you want to add the next session straight away.

4. (Optional) Create Registration Form Rules

You can add registration form rules to both a Standard Exam (Free Plan) and a Professional Exam (Paid Plan), as long as the Exam Registration Page and Automatic Payment add-on is active. If the add-on isn’t active, the Registration Form section shows the Enable the Registration Form Add-on button instead of Add Registration Form.
1

Click Add Registration Form

Add Registration Form button on the exam details
Open the Registration Form section, then click Add Registration Form.
2

Fill In the Registration Form Rules

Registration question rule form
  1. Question Template (Optional): Choose a template if you want to use a ready-made question.
    Example: Payment Method (only available when the Payment Type is One-time Payment).
    If you don’t use a template, you can leave this empty.
  2. Is it always shown on the registration form?
    Choose Yes, always shown if the question must always appear on the registration form.
    Choose Show it under certain conditions if the question should only appear in certain situations.
  3. Is It Required?
    Turn this on if participants can’t continue registering until they answer the question.
  4. Question Label
    Write the name of the information you are asking participants for.
    Example: School, WhatsApp Number or Full Name.
  5. Question Type
    Choose the form of answer participants must give.
    Examples:
    • Text (Input Biasa) (plain text input) for a name, school or phone number.
    • Select (Dropdown) or Radio (Pilihan Tunggal) (single choice) for answers chosen from a set list.
    • File (Berkas) (file upload) for uploading proof of payment or a document.
  6. How to Fill It In
    Add guidance so participants know how to answer.
    Example: Enter the full name of your school.
  7. Create
    Click Create to save the question. Click Create & create another if you want to add the next question.
3

Click Create

Create button on the registration question form
New question in the Registration Form section
The form rule is saved.
You may skip this registration form step for any exam type. If the exam has a registration form, participants who register themselves get the Awaiting Verification status until an admin verifies them, unless you turn off Does the Registration Form Need Verification? under the settings (cog) icon in the Registration Form section. Without a registration form, participants are registered straight away without verification.

5. Set the Participant Quota

Enter how many participants may register for the exam. 💡 For example: You only have 200 places for the 2027 Mathematics Competition. Once 200 participants have registered, anyone else can’t continue registering.
1

Open the exam details

Details button on an exam on the Exam Data page
Open the Exam Data menu, then click Details on the exam you created.
2

Open the Registration Form settings

Settings icon in the Registration Form section
Open the Registration Form section, then click the settings (cog) icon.
3

Fill In the Maximum Registration Quota

Maximum Registration Quota field in the registration form settings
You can set the number to suit your needs. Once the number of registrations reaches the maximum quota, anyone else can’t continue registering.
Leave this field empty if you don’t want to limit the number of participants.
When the setting is right, click Update Settings.

6. Manage Participant Accounts

The next step is to make sure participants have accounts and are registered for the exam. There are two ways to add participants:
  1. Participants register themselves (self-registration), which suits exams open to the public.
  2. You (the organiser) add the participants, which suits internal exams at a school, institution or tutoring centre.
Every exam participant, whether they registered themselves or were added by an admin, must be connected to an exam session before they can start answering questions.
On the participant’s side, a test that has no exam session yet shows a Locked button, so it can’t be taken yet. If the participant’s registration is still awaiting admin verification, the exam shows a Verification in Progress button, as in the example below.
Verification in Progress status on the participant's exam list
Use these steps if participants are allowed to create an account and register for the exam themselves.
1

Open the Application Settings menu

Application Settings menu in the admin panel
2

Open the General Information tab

General Information tab in Application Settings
Here you set the name and web address of the CBT system that participants will open.
  1. CBT System Name
    Enter the system name participants will see. Enter just the institution name, without the word CBT, because the system adds it automatically.
    Example: Try Out Indolat appears as CBT Try Out Indolat in the participant app.
  2. CBT System Code
    Enter a short code that becomes your CBT system’s address. It must be at least 4 characters long and contain only lowercase letters, numbers or hyphens (-).
    Example: tryout-lembaga-indolat.
    Once the code is filled in, the system creates a login link such as https://tryout-lembaga-indolat.indolat.web.id/auth/login. This is the link you share with participants so they can open the login page.
  3. CBT System Language
    Choose the language of the system’s interface.
    Example: Bahasa Indonesia.
  4. Save
    Once you’ve checked everything, click Save.
3

Open the Other Settings tab

Authenticate with Google and self-service account registration settings
  • (Optional) Authenticate with Google
    Turn this on if participants may log in with their existing Google or Gmail account. That way, participants don’t need to create and remember a new password.
  • (Required) Allow self-service account registration
    Turn this on so participants can create their own accounts from the login page.
  • Save
    Once you’ve checked everything, click Save.
4

Share the CBT System Link with Participants

Participant login page with the Register button
  1. You can share the link with exam participants through WhatsApp groups or your social media.
  2. Once the CBT system link is shared, participants can open it in a browser, for example https://tryout-lembaga-indolat.indolat.web.id/auth/login.
  3. On this page, participants have two ways to log in:
    1. Click Continue with Google to use a Google or Gmail account. This button only appears if Authenticate with Google is turned on.
    2. Enter their Email Address and Password, then click Login if they already have an account.
  4. If participants don’t have an account yet, they click Register at the bottom of the page.
  5. Once logged in, participants register for the exam with the New Exam Registration button.
The Register button only appears if the admin has turned on Allow self-service account registration. An exam only appears under New Exam Registration if Is Exam Registration Open? is turned on in the Registration & Payment section and the exam is between its Start Date and End Date.
5

Connect Participants to an Exam Session

Once participants have registered, connect them to an exam session. Follow the steps in the How to Connect Participants to an Exam Session section below.
6

Verify Participants

Verify Participant button in the Exam Participant List
In the Exam Participant List section, click Verify Participant for participants with the Awaiting Verification status, then click Verify in the window that opens.
Participants who registered themselves through a registration form get the Awaiting Verification status while Does the Registration Form Need Verification? is on (the default). You, as the exam organiser’s admin, must verify them to confirm they are allowed to take the exam. Until they are verified, they can’t take the exam.
Use these steps if the exam organiser prepares the participant accounts. With the Excel import feature, you don’t need to add participants one by one.
1

Open the Application Settings menu

Application Settings menu in the admin panel
2

Open the Other Settings tab

Allow self-service account registration turned off
Make sure Allow self-service account registration is turned off.Then click Save.
3

Click Import Participants

Exam Data menu and the Details button on an exam
Exam Participant List section and the Import Participants button
  1. Open the Exam Data menu.
  2. Choose the exam participants will take.
  3. Click Details.
  4. The system opens the details page. Go to the Exam Participant List section.
  5. Click Import Participants.
4

Download the Template

Download Template button in the Import Participants window
Click Download Template to get the ready-made Excel format.
5

Enter Participant Data in the Import Template

Participant import template with Name, Email Address, Password and Label columns
  1. Name: Enter the name of the participant taking the exam.
  2. Email Address: Enter the email the participant will use to log in.
  3. Password: Enter a password for each participant.
About email addressesDuring the import, the system doesn’t check whether an email address is actually active and valid. So admins can use special email addresses created just for the exam, for example:
  • peserta001@indolat.com
  • peserta002@indolat.com
Make sure each participant has a different email address and password so accounts don’t get mixed up.
  1. Label: a tag for grouping participants. You can leave this column empty if you don’t need groups.
What the Label column is forThe Label column groups participants so they are easier to find and select. Example labels:
  • Year 2026
  • Grade 12 IPA (science stream)
  • Batch 1
  • Surabaya Branch
6

Upload the Import File

Import file showing the Upload complete note
  1. Make sure the file name is shown along with the note Upload complete.
  2. Click Import.
  3. The system creates the participant accounts and adds them to the Exam Participant List. The import runs in the background, and you get a notification when it’s finished.
Imported participants in the Exam Participant List
7

Connect Participants to an Exam Session

Once the import is finished, participants still need to be added to an exam session. Without a session, they can’t start the exam. Follow the steps in the How to Connect Participants to an Exam Session section below.

How to Connect Participants to an Exam Session

1

Open Participant Exam Session

Exam Data menu and the Details button on an exam
Test List section and the Edit button on a test
Participant Exam Session tab on the test page
Participants who are registered for the exam still have to be assigned to an exam session. Without a session, they can’t start the exam.
  1. Open the Exam Data menu.
  2. Choose the exam participants will take.
  3. Click Details.
  4. The system opens the details page. Go to the Test List section.
  5. Click Edit on the test.
  6. The system opens the test’s details page.
  7. Then choose Participant Exam Session.
2

Add Participants to the Exam Session

Setting one participant's exam session in the Edit Exam Participant window
💡 You can assign exam sessions to participants one at a time or in bulk.
Participants without a session ticked and the Bulk actions button
Assign Exam Sessions in Bulk option in the bulk actions menu
  1. Tick the participants who still show No exam sessions.
    To select every participant, click Select all.
  2. Click Bulk actions, then choose Assign Exam Sessions in Bulk.
  3. In the Select an Exam Session field, choose the session participants will take, for example Morning Session.
  4. Click Assign Exam Sessions in Bulk to save your changes.
3

Participants Are Ready to Take the Exam

Once participants are assigned to a session, they can start the exam according to the session’s schedule.

7. Reports and Evaluation

Everything is ready. The questions are created, the exam is scheduled and participants are in their sessions. Your exam is ready to go! 🚀

Monitor the Exam While It Runs

Open the Exam Monitoring menu.
Exam Monitoring page
On this page, you can check:
  • who is currently taking the exam,
  • who hasn’t started yet,
  • how much time is left,
  • and each participant’s exam status.
This way, you don’t need to check participants one by one.

View the Results After the Exam

Open the Test History menu.
Test History page
This page lists the tests participants have finished. On that page, you can see:
  • participants’ scores (Test Score),
  • when they started and finished,
  • and the answers each participant chose, by clicking View.
    View button in Test History
    Participant's answer details in the test history
Use this data to review the exam results and see which participants have finished their tests.

Calculate IRT Scores

You only need this section if you chose one of the IRT scoring methods. With IRT, participants’ scores don’t appear straight away after the exam ends. The system has to run a calculation first.
Calculate Score button with the IRT Calculation option
Once all participants have finished:
  1. Open the Exam Data menu.
  2. Choose the exam to calculate, then click Details.
  3. Click Calculate Score → IRT Calculation, then confirm.
  4. Wait until the calculation is finished. The system sends a notification when it’s done.
You can only click IRT Calculation once at least one participant has finished a test, nobody is still taking it and no other IRT calculation is running. This option isn’t available for multi-level exams.
If you don’t use an IRT scoring method, you can skip this step.

Download the Exam Results Report

Once the exam is over, you can save participants’ results as an Excel file.
1

Open the Exam Data menu

Exam Data menu and the Details button on an exam
Export Data menu with the Test Results option
  1. Choose the exam whose results you want to export.
  2. Click Details.
  3. In the top-right corner, click Export Data, then choose Test Results and confirm.
  4. The system prepares the Excel file in the background and sends a notification when it’s ready.
2

Open the Download Export Results menu

Download File button on the Download Export Results page
Example Excel file of participants' exam results
Once the file is ready, open the Download Export Results menu, then click Download File next to the export to download the report as an Excel file. You can use the downloaded file to:
  • compile a score summary,
  • keep an archive of the exam,
  • share the results with the people involved,
  • or carry out further data processing.
That’s it: you’ve completed the whole exam process, from preparing the questions to viewing and downloading participants’ results.