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Once your exam has been created, the next step is to decide who will take it. Participants who already have or don’t yet have an account can be added to the exam in several ways, depending on how you run the exam. 💡 For example, you are the admin of Bimbingan Belajar Indolat (Indolat Tutoring Centre) running a tryout (practice exam) for SNBT, Indonesia’s national university entrance test:
SNBT 2027 Grand Tryout
You already have the participant data and want to add those participants to the exam so they can take the tryout. You can choose either of these two methods:
  1. Import accounts through the Account Data menu (the Import Accounts button), then add the participants to the exam manually.
  2. Import participants through the Exam Data menu (the Import Participants button), so the participant accounts go straight into the chosen exam.
Use this method if you want to prepare the participant data first.💡 For example, you have a list of participants from the Surabaya Branch. They will later take several different exams, so their data goes into the Account Data menu first.
1

Open Account Data and Click Import Accounts

Account Data menu and Import Accounts button
Open the Account Data menu, then on the Account tab click Import Accounts.
2

Download the Excel Template

Download Template link in the Import Accounts dialog
Click Download Template to get the right Excel format.
3

Fill In the Participant Data in the Excel File

Excel template with Name, Email Address, Password and Label columns
  1. Name: enter the name of the participant who will take the exam.
  2. Email Address: enter the email the participant will use to log in.
  3. Password: enter a password for each participant.
  4. Label: a tag for grouping participants. This column can be left empty if you don’t need groups.
About email addressesDuring the import, the system doesn’t check whether an email address is actually active and valid. So admins can use email addresses created just for the exam, for example:
  • peserta001@indolat.com
  • peserta002@indolat.com
Make sure each participant has a different email address and password so accounts don’t get mixed up.
What the Label column is forThe Label column groups participants so they’re easier to find and select. Example labels:
  • Year 2026
  • Grade 12 IPA (science stream)
  • Intake 1
  • Surabaya Branch
4

Upload the File and Click Import

Uploaded Excel file and Import button in the Import Accounts dialog
Upload the completed Excel file, then click Import.The import runs in the background and you’ll get a notification when it’s done. When the import succeeds, the participants appear in the Account Data menu.
Imported participant accounts listed in Account Data by label
At this point, the participants are only saved as accounts and haven’t been added to any exam yet. To add them to an exam, open Exam Data, go to Exam Participant List, then use the Add Participant button.
5

Open the Exam Details

Once the participant accounts are in the Account Data menu, the next step is to add the participants to the exam they will take.💡 For example, you’ve imported participants from Indolat Surabaya Branch. Next, they need to be added to the SNBT 2027 Grand Tryout so they can take the exam.
Exam Data menu and Details button on an exam
Open the Exam Data menu, then click Details on the exam you want to add participants to.
6

Click Add Participant

Exam Participant List section and Add Participant button
Go to the Exam Participant List section, then click Add Participant.
7

Choose Participants from the List

Ticked participants in the Add Participant dialog
Tick the participants you want to add to the exam. Only accounts whose Account Status is Active and whose Exam Status is Not Registered can be ticked. If there are many participants, use the Filter button to find them more easily.
Filter button in the Add Participant dialog
With the filter, you can narrow participants down by:
  • Label, for example Indolat Cabang Surabaya (Indolat Surabaya Branch); and
  • Exam Status: choose Not Registered to show only participants who haven’t been added to this exam yet.
Label and Exam Status filters with the Apply filters button
8

Click Add Participants

Selected participants and Add Participants button
Click Add Participants. The participants are added in the background and you’ll get a notification when it’s done. Participants who were added successfully appear in the Exam Participant List with the Active status.
New participants with Active status in the Exam Participant List
Use this method if you already know which exam the participants will take.For example, you have a list of participants who will only take the SNBT 2027 Grand Tryout.
With this method, you don’t need to add the participants again with the Add Participant button.
1

Click Import Participants

Exam Data menu and Details button in the exam list
Exam Participant List section and Import Participants button
  1. Open the Exam Data menu and choose the exam the participants will take.
  2. Click Details.
  3. The system opens the details page. Go to the Exam Participant List section.
  4. Click Import Participants.
2

Download the Excel Template

Download Template link in the Import Participants dialog
Click Download Template to get the Excel format provided.
3

Fill In the Participant Data in the Import Template

Import template with Name, Email Address, Password and Label columns
  1. Name: enter the name of the participant who will take the exam.
  2. Email Address: enter the email the participant will use to log in.
  3. Password: enter a password for each participant.
  4. Label: a tag for grouping participants. This column can be left empty if you don’t need groups.
About email addressesDuring the import, the system doesn’t check whether an email address is actually active and valid. So admins can use email addresses created just for the exam, for example:
  • peserta001@indolat.com
  • peserta002@indolat.com
Make sure each participant has a different email address and password so accounts don’t get mixed up.
What the Label column is forThe Label column groups participants so they’re easier to find and select. Example labels:
  • Year 2026
  • Grade 12 IPA (science stream)
  • Intake 1
  • Surabaya Branch
4

Upload the Import File

Uploaded file and Import button in the Import Participants dialog
  1. Make sure the file name appears with the message Upload complete.
  2. Click Import.
  3. The system automatically creates the participant accounts and adds them to the Exam Participant List. This runs in the background and you’ll get a notification when the import is done.
Imported participants listed in the Exam Participant List
Every registered participant must be linked to an exam session before they can start answering questions. Follow the steps for creating exam sessions and linking participants to them.
This is what participants see when they haven’t been linked to an exam session yet: the test is shown with the Locked status.
Test with Locked status on the participant's Exam List page