> ## Documentation Index
> Fetch the complete documentation index at: https://help.indolat.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Exam Certificates

> How to create an exam certificate, set its requirements and design, and handle participant certificate requests and approvals.

The **Exam Certificate** feature lets you create certificates that participants can receive after finishing an exam.

You can choose which exam uses the certificate, the requirements participants must meet to receive it, how the certificate looks and who signs it.

> [!NOTE]
>
> **Exam Certificate** is an add-on. While the add-on is inactive, you can still prepare templates, but **Status** can only be **Draft** and **Show to participants** can't be turned on, so certificates can't be issued to participants yet. To activate it, click **Enable the Exam Certificate Add-on** on the **Exam Certificate** page.

💡 **For example:** you run the **SNBT 2027 Tryout** (a practice exam for SNBT, Indonesia's national university entrance test). Participants who finish the exam with a score of at least 70 receive a certificate automatically.

## 1. Certificate Setup by the Admin

This section explains how to create a certificate from scratch, covering:

* Opening the Exam Certificate menu
* Filling in the General section
* Setting up the Template & Design
* Adding signatories
* Adjusting the layout in the Designer
* Saving and activating the certificate

### A. Open the Exam Certificate Menu

**1. Open Exam Certificate, then click Add Certificate**

![Add Certificate button on the Exam Certificate page](https://mintcdn.com/indolat/Kd1bGl5t6e62CZFx/images/2026-07-31_19-33-1.png?fit=max\&auto=format\&n=Kd1bGl5t6e62CZFx\&q=85\&s=d59cca2c34e9984c8d75f14c3af9edb7)

**2. The system shows 4 sections**

1. **General**
2. **Template & Design**
3. **Signatory**
4. **Designer**

![Four certificate form sections: General, Template & Design, Signatory, Designer](https://mintcdn.com/indolat/Xlre4yZDjSicCfVo/images/2026-07-31_19-35-1.png?fit=max\&auto=format\&n=Xlre4yZDjSicCfVo\&q=85\&s=9da0e5c89a56a7bc927c827d8d5225be)

### B. Fill In the General Section

**1. Fill In the General Information**

The **General** section is where you set the certificate name, the exam that uses it, the certificate number and the requirements for issuing it.

![Fields in the General section of the certificate form](https://mintcdn.com/indolat/Xlre4yZDjSicCfVo/images/2026-08-05_19-02.png?fit=max\&auto=format\&n=Xlre4yZDjSicCfVo\&q=85\&s=e61ff8fee8a6b1bf6ec3f5d87d34c001)

1. **Template Name**\
   Used to tell this certificate apart from other templates. Enter a name the admin can recognise easily.\
   Example: **SNBT 2027 Tryout Completion Certificate**
2. **Exam**\
   Choose the exam that will use this certificate. One certificate template is linked to one exam.

   ![Exam options in the Exam field](https://mintcdn.com/indolat/Kd1bGl5t6e62CZFx/images/2026-07-31_19-43.png?fit=max\&auto=format\&n=Kd1bGl5t6e62CZFx\&q=85\&s=2e3d3228556f6fba44f48f1ee4b99f89)

   Example: **Try Out Matematika Persiapan SNBT 2027** (an SNBT 2027 maths tryout)
3. **Status**\
   Sets the state of the template.

   * **Published**: the certificate is ready to be used in the exam.
   * **Draft**: the certificate still needs to be checked and adjusted by the admin, and isn't shown to participants yet.

   > [!TIP]
   >
   > Keep the status at **Draft** while the certificate still needs adjusting.
4. **Certificate Number Format**\
   Sets how the certificate numbers that the system generates automatically are put together.

   > [!NOTE]
   >
   > **Placeholder key:**
   >
   > * `{YYYY}`: year, e.g. 2027
   > * `{YY}`: two-digit year, e.g. 27
   > * `{MM}`: month
   > * `{DD}`: day
   > * `{SEQ}`: certificate sequence number (6 digits, e.g. 000001)
   > * `{EXAM}`: exam code (letters and numbers only, up to 6 characters)

   💡 Example format: `INDOLAT/{YYYY}/{EXAM}/{SEQ}` for an exam with the code `TO-MAT-SNBT`\
   Result: `INDOLAT/2026/TOMATS/000001`
5. **Minimum Score**\
   Enter the minimum score a participant needs to receive the certificate. For example, 70 means participants with a final score of 70 or higher can receive the certificate.

   > [!TIP]
   >
   > Leave **Minimum Score** empty if every participant may receive the certificate regardless of their score.
6. **The exam must be completed**\
   Turn this on so the certificate can only be issued once the participant has finished the exam.\
   Example: a participant has a provisional score of 80 but hasn't pressed the finish button yet. The certificate can't be issued until the exam is actually finished.
7. **Needs manual review**\
   Turn this on if the admin must approve the certificate first. This suits official exams or award certificates that need checking before they are issued.
8. **Show to participants**

   * Turn this on so participants can view and download the certificate from their exam results page.
   * Turn it off if the certificate will only be managed or printed by the admin.
9. **Notes**\
   Expand this section and fill in **Template Notes** with extra information about the certificate. These notes are for admins only.\
   Example: The certificate is awarded to participants who have finished the exam with a score of at least 60.

Once you have adjusted the fields, click **Create** to save the settings.

### C. Set Up the Template and Design

**1. Adjust the Template and Design**

This section sets the layout, size and look of the certificate.

![Fields in the Template & Design section](https://mintcdn.com/indolat/Xlre4yZDjSicCfVo/images/2026-08-05_20-00.png?fit=max\&auto=format\&n=Xlre4yZDjSicCfVo\&q=85\&s=82cfd3a7db6428d2870e479a8e228c90)

1. **Template Layout**\
   Choose the certificate layout you need.\
   Example: **Centre Layout, 1 Signature**

   > [!TIP]
   >
   > Other layouts can be used depending on the number of signatories and where the certificate content goes.
2. **Page Size**\
   Choose the certificate size.

   ![A4 and Letter page size options](https://mintcdn.com/indolat/Xlre4yZDjSicCfVo/images/2026-08-04_21-49-1.png?fit=max\&auto=format\&n=Xlre4yZDjSicCfVo\&q=85\&s=e37f79ea1473ed897aadc79a08e4c929)

   Example: **A4**\
   A4 suits certificates that will be printed or downloaded as a PDF.
3. **Orientation**\
   Choose the page direction:

   * **Landscape** for a horizontal page
   * **Portrait** for an upright page

   > [!TIP]
   >
   > Certificates usually use **Landscape**, which gives more room for the participant name and signatures and keeps them well proportioned.
4. **Design Template**\
   Choose the design to use:

   * **Template A** for a simple design
   * **Template B** for a more formal design
   * **Custom Template** if your institution has its own design. Upload that design in the **Custom Template Background** field that appears (PNG, JPG or WEBP, up to 2 MB).
5. **Institution Logo** (optional)\
   Upload your institution's logo in the **Logo File** field (PNG, JPG or WEBP, up to 1 MB). The logo becomes available as the **Institution Logo** element in the **Designer** section, where you set its position and size.
6. **Colour Theme**

   ![Colour Theme fields for the certificate](https://mintcdn.com/indolat/Xlre4yZDjSicCfVo/images/2026-08-05_20-52.png?fit=max\&auto=format\&n=Xlre4yZDjSicCfVo\&q=85\&s=86e3c8a22522d8318ce8d13aa8da910e)

   Even after choosing a design template, you can still adjust the certificate's **Colour Theme**. You can set:

   * **Page Colour**
   * **Primary Accent**
   * **Secondary Accent**

   ![Where the primary accent, page colour and secondary accent appear](https://mintcdn.com/indolat/Xlre4yZDjSicCfVo/images/2026-08-05_21-07.png?fit=max\&auto=format\&n=Xlre4yZDjSicCfVo\&q=85\&s=62e6d1c034a93e9016bb24e95859d7ee)
7. **Safe Area**\
   The Safe Area is a margin that keeps text and signatures from sitting too close to the edge of the certificate.

   > [!TIP]
   >
   > Use the default values if you have no special design needs.

### D. Add Signatories

**1. Open Signatory, then click Add Signatory**

![Signatory section and the + Add Signatory button](https://mintcdn.com/indolat/Xlre4yZDjSicCfVo/images/2026-08-04_23-17.png?fit=max\&auto=format\&n=Xlre4yZDjSicCfVo\&q=85\&s=73267d72e043d5c6f43a7057381c0c3e)

**2. Add the people who will sign the certificate**

![Signatory details fields for the certificate](https://mintcdn.com/indolat/Xlre4yZDjSicCfVo/images/2026-08-04_23-23.png?fit=max\&auto=format\&n=Xlre4yZDjSicCfVo\&q=85\&s=5ef67add90b817da58d27e0ecdf87cc7)

Fill in the following signatory fields:

1. **Slot**\
   Choose the signature position. For example:

   * **Slot 1** for the first signatory
   * **Slot 2** for the second signatory

   > [!TIP]
   >
   > Match the number of slots you use to the certificate layout.
2. **Name**\
   Enter the signatory's full name.\
   Example: **Diana Valerie**
3. **Position**\
   Enter the signatory's position.\
   Example: **Committee Chair**
4. **Signature Image**\
   Upload the signature image.

   > [!TIP]
   >
   > Use a PNG with a transparent background. It gives a neater, clearer result. The file can be up to 1 MB.
5. **+ Add Signatory** (optional)\
   If more than one authorised person signs the certificate, click **+ Add Signatory** and fill in the second signatory's details.

### E. Adjust the Layout in the Designer

Open the **Designer** section to set the position and content of each part of the certificate.

![Designer section listing the certificate elements](https://mintcdn.com/indolat/Xlre4yZDjSicCfVo/images/2026-08-07_22-47.png?fit=max\&auto=format\&n=Xlre4yZDjSicCfVo\&q=85\&s=52e18d903ad52cef5d88d80dcc91613e)

![Certificate Interactive Preview and the Create button](https://mintcdn.com/indolat/Xlre4yZDjSicCfVo/images/2026-08-07_22-48.png?fit=max\&auto=format\&n=Xlre4yZDjSicCfVo\&q=85\&s=999ce968ec4a64af8fa1e998d2819820)

On this page, you can adjust elements such as:

* Certificate Title
* Subtitle
* Participant Name
* Exam Name
* Final Score
* End Date
* Certificate Number
* Institution Logo
* Free Text
* Signature Area
* Signatory Name
* Signatory Position

How to use the **Designer**:

1. Select the part you want to change, for example **Certificate Title**.
2. Change the text in the **Content** field if needed. Example: **EXAM CERTIFICATE**
3. Position the text the way you want. You can move elements directly on the certificate by **clicking and dragging** them into place.
4. Adjust the text or area size if it looks too small, too large or cut off.
5. Repeat these steps for other parts, such as the participant name, certificate number and signature.
6. Check the result in the **Interactive Preview** section.

> 💡 **Example:**
>
> The participant name looks too close to the certificate title. Select **Participant Name**, then drag it down a little until the spacing looks neater.
>
> If the certificate title looks too small, select **Certificate Title**, then increase its font size.

The **Interactive Preview** section shows what the certificate will look like before participants use it.

Check again:

* the title position;
* the participant name;
* the exam name;
* the score;
* the certificate number;
* and the signature position.

Make sure no text overlaps, is cut off or sits too close to the edge of the certificate. When everything looks right, click **Create** to save the certificate.

## 2. Participant Certificate Requests and Downloads

The certificate is available in the **Final Score** section of the **Exam History** page.

### A. Open Exam History

**1. The participant logs in to the CBT page**

![Participant logging in on the CBT login page](https://mintcdn.com/indolat/Xlre4yZDjSicCfVo/images/2026-08-07_23-01.png?fit=max\&auto=format\&n=Xlre4yZDjSicCfVo\&q=85\&s=0ef815b74482979313bb83fee5ef12cc)

**2. Open Exam History**

![Exam History menu and Final Score section on the participant page](https://mintcdn.com/indolat/Xlre4yZDjSicCfVo/images/2026-08-07_23-04.png?fit=max\&auto=format\&n=Xlre4yZDjSicCfVo\&q=85\&s=9246ae8b5dc038ea66785999c5429c7b)

Look at the **Final Score** section.

### B. Without Admin Approval

If the certificate doesn't need an admin check and all the requirements are met, the **Download Certificate** button appears.

**1. The admin turns off Needs manual review**

![Needs manual review turned off](https://mintcdn.com/indolat/Xlre4yZDjSicCfVo/images/image-26.png?fit=max\&auto=format\&n=Xlre4yZDjSicCfVo\&q=85\&s=1a078e2d79e144b1850fcadfecd3e486)

**2. The Download Certificate button appears for the participant**

![Download Certificate button on the Exam History page](https://mintcdn.com/indolat/Xlre4yZDjSicCfVo/images/image-27.png?fit=max\&auto=format\&n=Xlre4yZDjSicCfVo\&q=85\&s=5252113d8f19a0e404ea8e8c9bffa4b8)

**3. The participant clicks Download Certificate**

![Certificate PDF downloaded in the participant's browser](https://mintcdn.com/indolat/Xlre4yZDjSicCfVo/images/2026-08-07_23-12.png?fit=max\&auto=format\&n=Xlre4yZDjSicCfVo\&q=85\&s=939e3fce335c6115a9b75ffe6c08998f)

The system downloads the certificate as a PDF.

![Example of the certificate PDF downloaded by the participant](https://mintcdn.com/indolat/Xlre4yZDjSicCfVo/images/2026-08-10_18-26-1.png?fit=max\&auto=format\&n=Xlre4yZDjSicCfVo\&q=85\&s=41a8ee3035f5eac007452656d70df1dc)

### C. Admin Approval Required

If the certificate needs an admin check, the process is as follows:

**1. The admin turns on Needs manual review**

![Needs manual review turned on](https://mintcdn.com/indolat/Xlre4yZDjSicCfVo/images/2026-08-07_23-08_1.png?fit=max\&auto=format\&n=Xlre4yZDjSicCfVo\&q=85\&s=140a49b10e0f82d13312864273541662)

**2. The Request Certificate button appears for the participant**

![Request Certificate button on the Exam History page](https://mintcdn.com/indolat/Xlre4yZDjSicCfVo/images/2026-08-07_23-29.png?fit=max\&auto=format\&n=Xlre4yZDjSicCfVo\&q=85\&s=1e4968b294d2af69c4a4fb8ac084adf2)

**3. The participant clicks Request Certificate**

The button changes to **Waiting for Approval**.

![Waiting for Approval button after the request is sent](https://mintcdn.com/indolat/Xlre4yZDjSicCfVo/images/2026-08-10_18-18.png?fit=max\&auto=format\&n=Xlre4yZDjSicCfVo\&q=85\&s=6cf98432b482efea83f7b2051ff95372)

The system sends the request to the admin.

**4. The admin approves the request**

Once the admin has approved the certificate, the **Waiting for Approval** button changes to **Download Certificate**. The approval steps are explained in section **3. The Admin Approves Certificate Requests** below.

**5. The Download Certificate button appears for the participant**

![Download Certificate button on the Exam History page](https://mintcdn.com/indolat/Xlre4yZDjSicCfVo/images/image-27.png?fit=max\&auto=format\&n=Xlre4yZDjSicCfVo\&q=85\&s=5252113d8f19a0e404ea8e8c9bffa4b8)

**6. The participant clicks Download Certificate**

![Certificate PDF downloaded in the participant's browser](https://mintcdn.com/indolat/Xlre4yZDjSicCfVo/images/2026-08-07_23-12.png?fit=max\&auto=format\&n=Xlre4yZDjSicCfVo\&q=85\&s=939e3fce335c6115a9b75ffe6c08998f)

The system downloads the certificate as a PDF.

![Example of the certificate PDF downloaded by the participant](https://mintcdn.com/indolat/Xlre4yZDjSicCfVo/images/2026-08-10_18-26.png?fit=max\&auto=format\&n=Xlre4yZDjSicCfVo\&q=85\&s=ab624a144f157693604e20c77b6af07d)

> [!NOTE]
>
> The button flow on the participant page:
>
> * **Request Certificate**: the participant hasn't requested the certificate yet.
> * **Waiting for Approval**: the admin is reviewing the request.
> * **Download Certificate**: the request has been approved.

## 3. The Admin Approves Certificate Requests

This section applies when **Needs manual review** is turned on in the certificate settings.

This means participants who meet the requirements can't download the certificate straight away. They need to request it first, and then the admin approves it.

> 💡 **Example:**
>
> Adipati Wisnu has finished **Try Out Matematika Persiapan SNBT 2027** with a score of 100. Because the certificate needs admin approval, Adipati first chooses **Request Certificate**.
>
> Once the request is sent, the participant page shows the status **Waiting for Approval**.

![Waiting for Approval status on the participant's Exam History page](https://mintcdn.com/indolat/Xlre4yZDjSicCfVo/images/2026-08-10_18-27.png?fit=max\&auto=format\&n=Xlre4yZDjSicCfVo\&q=85\&s=0b575e9092e54039587651b1d4c7ab5f)

While this status is shown, the participant can't download the certificate.

**1. Open Exam Certificate, then click Edit**

![Edit button in the Exam Certificate list](https://mintcdn.com/indolat/Xlre4yZDjSicCfVo/images/2026-08-10_18-21.png?fit=max\&auto=format\&n=Xlre4yZDjSicCfVo\&q=85\&s=7fcf028d2257b7b591ee2f473fbf07a8)

Choose the certificate you created.

**2. Open Certificate Issued, then click Approve**

![Approve button in the Certificate Issued section](https://mintcdn.com/indolat/Xlre4yZDjSicCfVo/images/2026-08-10_18-25.png?fit=max\&auto=format\&n=Xlre4yZDjSicCfVo\&q=85\&s=adff17d426285a7f5019ca203fe5eecf)

The system shows a list of participants who have requested a certificate, with details such as:

* Certificate Number
* Participant Name
* Score
* Issue Date

Find the participant whose request you want to approve and click **Approve** on their row.

**3. Confirm the certificate approval**

![Approve Certificate confirmation dialog](https://mintcdn.com/indolat/Xlre4yZDjSicCfVo/images/2026-08-10_18-25_1.png?fit=max\&auto=format\&n=Xlre4yZDjSicCfVo\&q=85\&s=b2be68113e1a318dc824825638f7afc3)

The system shows a confirmation for approving the certificate. Make sure the participant name and certificate number are correct, then click **Confirm**.

> [!NOTE]
>
> After approval, the participant needs to reopen or reload the **Exam History** page. The **Waiting for Approval** button then changes to **Download Certificate**.

![Download Certificate button after the request is approved](https://mintcdn.com/indolat/Xlre4yZDjSicCfVo/images/2026-08-10_18-25_2.png?fit=max\&auto=format\&n=Xlre4yZDjSicCfVo\&q=85\&s=11c8c07ab4f4aa4707342c5ae9d72fd9)


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