> ## Documentation Index
> Fetch the complete documentation index at: https://help.indolat.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Add Participants to an Exam

> How to add participants to an exam, either by importing accounts in Account Data or by importing participants directly in Exam Data.

Once your exam has been created, the next step is to decide who will take it. Participants who **already have** or **don't yet have an account** can be added to the exam in several ways, depending on how you run the exam.

💡 For example, you are the admin of **Bimbingan Belajar Indolat** (Indolat Tutoring Centre) running a tryout (practice exam) for SNBT, Indonesia's national university entrance test:

> **SNBT 2027 Grand Tryout**

You already have the participant data and want to add those participants to the exam so they can take the tryout.

You can choose either of these two methods:

1. Import accounts through the **Account Data** menu (the **Import Accounts** button), then add the participants to the exam manually.
2. Import participants through the **Exam Data** menu (the **Import Participants** button), so the participant accounts go straight into the chosen exam.

> [accordion] Add Participants by Importing Account Data
>
> Use this method if you want to prepare the participant data first.
>
> 💡 For example, you have a list of participants from the **Surabaya Branch**. They will later take several different exams, so their data goes into the **Account Data** menu first.
>
> **1. Open Account Data and Click Import Accounts**
>
> ![Account Data menu and Import Accounts button](https://mintcdn.com/indolat/b86OPs_M5Jzn7OUK/images/2026-07-22_23-53.png?fit=max\&auto=format\&n=b86OPs_M5Jzn7OUK\&q=85\&s=5890121defd30ef0d248e51d0a6a4be6)
>
> Open the **Account Data** menu, then on the **Account** tab click **Import Accounts**.
>
> **2. Download the Excel Template**
>
> ![Download Template link in the Import Accounts dialog](https://mintcdn.com/indolat/b86OPs_M5Jzn7OUK/images/2026-07-22_23-53_1.png?fit=max\&auto=format\&n=b86OPs_M5Jzn7OUK\&q=85\&s=5b038d931fe9b2e3f96b3da9e9f9dc8b)
>
> Click **Download Template** to get the right Excel format.
>
> **3. Fill In the Participant Data in the Excel File**
>
> ![Excel template with Name, Email Address, Password and Label columns](https://mintcdn.com/indolat/b86OPs_M5Jzn7OUK/images/2026-07-22_23-56-1.png?fit=max\&auto=format\&n=b86OPs_M5Jzn7OUK\&q=85\&s=d456d10b698b27631b99e2ab2fdb9cab)
>
> 1. **Name**: enter the name of the participant who will take the exam.
>
> 2. **Email Address**: enter the email the participant will use to log in.
>
> 3. **Password**: enter a password for each participant.
>
> 4. **Label**: a tag for grouping participants. This column **can be left empty** if you don't need groups.
>
> > [!NOTE]
> >
> > **About email addresses**
> >
> > During the import, the system **doesn't check** whether an email address is actually active and valid. So admins can use email addresses created just for the exam, for example:
> >
> > * `peserta001@indolat.com`
> > * `peserta002@indolat.com`
> >
> > Make sure each participant has a different email address and password so accounts don't get mixed up.
>
> > [!TIP]
> >
> > **What the Label column is for**
> >
> > The **Label** column groups participants so they're easier to find and select. Example labels:
> >
> > * **Year 2026**
> > * **Grade 12 IPA** (science stream)
> > * **Intake 1**
> > * **Surabaya Branch**
>
> **4. Upload the File and Click Import**
>
> ![Uploaded Excel file and Import button in the Import Accounts dialog](https://mintcdn.com/indolat/b86OPs_M5Jzn7OUK/images/2026-07-22_23-57.png?fit=max\&auto=format\&n=b86OPs_M5Jzn7OUK\&q=85\&s=5ae95e058e812f736fdcea343e418464)
>
> Upload the completed Excel file, then click **Import**.
>
> The import runs in the background and you'll get a notification when it's done. When the import succeeds, the participants appear in the **Account Data** menu.
>
> ![Imported participant accounts listed in Account Data by label](https://mintcdn.com/indolat/b86OPs_M5Jzn7OUK/images/2026-07-23_21-15.png?fit=max\&auto=format\&n=b86OPs_M5Jzn7OUK\&q=85\&s=2aecbfe4a531ea7fca692866fb6624b8)
>
> > [!NOTE]
> >
> > At this point, the participants are only saved as accounts and **haven't been added to any exam yet**. To add them to an exam, open **Exam Data**, go to **Exam Participant List**, then use the **Add Participant** button.
>
> **5. Open the Exam Details**
>
> Once the participant accounts are in the **Account Data** menu, the next step is to add the participants to the exam they will take.
>
> 💡 For example, you've imported participants from **Indolat Surabaya Branch**. Next, they need to be added to the **SNBT 2027 Grand Tryout** so they can take the exam.
>
> ![Exam Data menu and Details button on an exam](https://mintcdn.com/indolat/b86OPs_M5Jzn7OUK/images/2026-07-23_21-22.png?fit=max\&auto=format\&n=b86OPs_M5Jzn7OUK\&q=85\&s=e924b7b8b5d1c8b5e3fa0f74d043777d)
>
> Open the **Exam Data** menu, then click **Details** on the exam you want to add participants to.
>
> **6. Click Add Participant**
>
> ![Exam Participant List section and Add Participant button](https://mintcdn.com/indolat/b86OPs_M5Jzn7OUK/images/2026-07-23_21-23.png?fit=max\&auto=format\&n=b86OPs_M5Jzn7OUK\&q=85\&s=36c5682206a913d09163aeb05e8bd1da)
>
> Go to the **Exam Participant List** section, then click **Add Participant**.
>
> **7. Choose Participants from the List**
>
> ![Ticked participants in the Add Participant dialog](https://mintcdn.com/indolat/b86OPs_M5Jzn7OUK/images/2026-07-23_21-24.png?fit=max\&auto=format\&n=b86OPs_M5Jzn7OUK\&q=85\&s=4e871d2439f0c1800f5378093269ff39)
>
> Tick the participants you want to add to the exam. Only accounts whose **Account Status** is **Active** and whose **Exam Status** is **Not Registered** can be ticked. If there are many participants, use the **Filter** button to find them more easily.
>
> ![Filter button in the Add Participant dialog](https://mintcdn.com/indolat/b86OPs_M5Jzn7OUK/images/2026-07-23_21-24_1.png?fit=max\&auto=format\&n=b86OPs_M5Jzn7OUK\&q=85\&s=049567ce88c03b3065d75a2121a305bb)
>
> > [!TIP]
> >
> > With the filter, you can narrow participants down by:
> >
> > * **Label**, for example *Indolat Cabang Surabaya* (Indolat Surabaya Branch); and
> > * **Exam Status**: choose **Not Registered** to show only participants who haven't been added to this exam yet.
> >
> > ![Label and Exam Status filters with the Apply filters button](https://mintcdn.com/indolat/b86OPs_M5Jzn7OUK/images/2026-07-23_21-26.png?fit=max\&auto=format\&n=b86OPs_M5Jzn7OUK\&q=85\&s=b97cec73132912bd78887172a5772604)
>
> **8. Click Add Participants**
>
> ![Selected participants and Add Participants button](https://mintcdn.com/indolat/b86OPs_M5Jzn7OUK/images/2026-07-23_21-26_1.png?fit=max\&auto=format\&n=b86OPs_M5Jzn7OUK\&q=85\&s=caeac04c84d26aeacf98399ea77d82b4)
>
> Click **Add Participants**. The participants are added in the background and you'll get a notification when it's done. Participants who were added successfully appear in the **Exam Participant List** with the **Active** status.
>
> ![New participants with Active status in the Exam Participant List](https://mintcdn.com/indolat/w32v_kPLyQnzLAH7/images/image-2.png?fit=max\&auto=format\&n=w32v_kPLyQnzLAH7\&q=85\&s=58aa6799d524b623cd72cb59f4632cbf)

> [accordion] Add Participants by Importing Exam Participants
>
> Use this method if you already know which exam the participants will take.
>
> For example, you have a list of participants who will only take the **SNBT 2027 Grand Tryout**.
>
> > [!TIP]
> >
> > With this method, you don't need to add the participants again with the **Add Participant** button.
>
> **1. Click Import Participants**
>
> ![Exam Data menu and Details button in the exam list](https://mintcdn.com/indolat/b86OPs_M5Jzn7OUK/images/1-2.png?fit=max\&auto=format\&n=b86OPs_M5Jzn7OUK\&q=85\&s=80f80d46bd13f5feaf1ce1cdb3e907d3)
>
> ![Exam Participant List section and Import Participants button](https://mintcdn.com/indolat/w32v_kPLyQnzLAH7/images/3-4.png?fit=max\&auto=format\&n=w32v_kPLyQnzLAH7\&q=85\&s=5cacbf716015e569e4fef11b3790dc0e)
>
> 1. Open the **Exam Data** menu and choose the exam the participants will take.
> 2. Click **Details**.
> 3. The system opens the details page. Go to the **Exam Participant List** section.
> 4. Click **Import Participants**.
>
> **2. Download the Excel Template**
>
> ![Download Template link in the Import Participants dialog](https://mintcdn.com/indolat/TbCzEKi3NXCbZoA6/images/unduh-template.png?fit=max\&auto=format\&n=TbCzEKi3NXCbZoA6\&q=85\&s=309d4efaf0e33b7ef9af932860a97fe3)
>
> Click **Download Template** to get the Excel format provided.
>
> **3. Fill In the Participant Data in the Import Template**
>
> ![Import template with Name, Email Address, Password and Label columns](https://mintcdn.com/indolat/TbCzEKi3NXCbZoA6/images/template-impor.png?fit=max\&auto=format\&n=TbCzEKi3NXCbZoA6\&q=85\&s=b4022cc5880b532103879270d0c55107)
>
> 1. **Name**: enter the name of the participant who will take the exam.
>
> 2. **Email Address**: enter the email the participant will use to log in.
>
> 3. **Password**: enter a password for each participant.
>
> 4. **Label**: a tag for grouping participants. This column **can be left empty** if you don't need groups.
>
> > [!NOTE]
> >
> > **About email addresses**
> >
> > During the import, the system **doesn't check** whether an email address is actually active and valid. So admins can use email addresses created just for the exam, for example:
> >
> > * `peserta001@indolat.com`
> > * `peserta002@indolat.com`
> >
> > Make sure each participant has a different email address and password so accounts don't get mixed up.
>
> > [!TIP]
> >
> > **What the Label column is for**
> >
> > The **Label** column groups participants so they're easier to find and select. Example labels:
> >
> > * **Year 2026**
> > * **Grade 12 IPA** (science stream)
> > * **Intake 1**
> > * **Surabaya Branch**
>
> **4. Upload the Import File**
>
> ![Uploaded file and Import button in the Import Participants dialog](https://mintcdn.com/indolat/w32v_kPLyQnzLAH7/images/impor.png?fit=max\&auto=format\&n=w32v_kPLyQnzLAH7\&q=85\&s=684e8bb07968393fb92d04bf801ee189)
>
> 1. Make sure the file name appears with the message **Upload complete**.
> 2. Click **Import**.
> 3. The system automatically creates the participant accounts and adds them to the **Exam Participant List**. This runs in the background and you'll get a notification when the import is done.
>
> ![Imported participants listed in the Exam Participant List](https://mintcdn.com/indolat/w32v_kPLyQnzLAH7/images/berhasil-impor.png?fit=max\&auto=format\&n=w32v_kPLyQnzLAH7\&q=85\&s=5f5bd83dd051d63d8bddfbba9de6fca0)

> [!WARNING]
>
> Every registered participant **must be linked to an exam session** before they can start answering questions. Follow the steps for [creating exam sessions and linking participants to them](https://help.indolat.com/en/data-ujian/membuat-sesi-ujian.md).

This is what participants see when they haven't been linked to an exam session yet: the test is shown with the **Locked** status.

![Test with Locked status on the participant's Exam List page](https://mintcdn.com/indolat/b86OPs_M5Jzn7OUK/images/2026-07-22_23-41.png?fit=max\&auto=format\&n=b86OPs_M5Jzn7OUK\&q=85\&s=4e3f0e374b9c1070de679bdb35a57865)


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