> ## Documentation Index
> Fetch the complete documentation index at: https://help.indolat.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Create Exam Sessions

> How to create exam sessions, link participants to an exam session and move participants to another session.

Once your test has been created, the next step is to create an **exam session**.

An exam session sets **when the test can be taken** and **which question package is used**. Scores, results and proctoring are set on the test, not on the session.

💡 **For example**, you are the admin of a tutoring centre running a tryout (practice exam) for SNBT, Indonesia's national university entrance test:

> **SNBT 2027 Grand Tryout**

The Mathematics test is ready. Next, you want to split participants into a **Morning Session** and an **Afternoon Session** so the exam runs more smoothly.

In short:

* The **test** defines what participants work on.
* The **exam session** defines the schedule and the question package used.
* The **Participant Exam Session** defines which participants follow that schedule.

> [!WARNING]
>
> Participants can't start a test if no exam session has been created, no question package has been chosen, or they haven't been put in a session.

## 1. Create an Exam Session

**1. Open the Test You Created**

![New test marked as having no exam session yet](https://mintcdn.com/indolat/w32v_kPLyQnzLAH7/images/buka-tes-ujian.png?fit=max\&auto=format\&n=w32v_kPLyQnzLAH7\&q=85\&s=a8a1827b57bf7f404d65101f26c0c373)

Once the test has been created, it appears in the **Test List** section.

> [!NOTE]
>
> Look out for the label **This test has no exam session yet**.
>
> It means the test is saved but has no schedule yet, so participants can't take it. Click **Edit** on the test you want to continue with.

**2. Click Add Exam Session**

![Add Exam Session button in the Exam Session List section](https://mintcdn.com/indolat/TbCzEKi3NXCbZoA6/images/tambah-sesi-ujian.png?fit=max\&auto=format\&n=TbCzEKi3NXCbZoA6\&q=85\&s=08eb52c8096c564afa3e6f645b876dc8)

Once the test settings are done, *scroll* down the page to the **Add Exam Session** button.

An exam session is the schedule for a test. In it, you choose the question package to use and the exam's start and end times.

> [!WARNING]
>
> Participants can't take the test until an exam session has been created and a question package chosen. Make sure every test has an exam session.

**3. Fill In the Exam Session Details**

![Add Exam Session form with numbered fields](https://mintcdn.com/indolat/w32v_kPLyQnzLAH7/images/Informasi-sesi-ujian.png?fit=max\&auto=format\&n=w32v_kPLyQnzLAH7\&q=85\&s=61f3f9f3c189120d93062e84baac27bc)

At this stage, you set the **test schedule** and choose the **question package** participants will work on.

1. **Session Name**: enter a name that's easy to recognise.\
   Example: **Morning Session** or **Session 1**.
2. **Question Package**: choose a question package you've already created.\
   Make sure you choose one, **because participants can't start a session without a question package**.
3. **Session Start Date**: set the date and time from which participants can start the test.
4. **Session End Date**: set the deadline by which participants must finish the test.
5. When everything is filled in, click **Create**. Choose **Create & create another** if you want to add the next session straight away.

> [!TIP]
>
> **One question package can be used in more than one session.** You don't need a new question package if participants work on the same questions and only the schedule differs.
>
> 💡 **For example:**
>
> You have one question package called **Mathematical Reasoning Package**. Because there are many participants, the exam is split into two sessions:
>
> * **Morning Session**, 08:00–10:00 WIB (UTC+7)
> * **Afternoon Session**, 13:00–15:00 WIB
>
> Both sessions can use the same **Mathematical Reasoning Package**. That way, participants work on the same questions, but at different times.

> [!NOTE]
>
> Keep in mind that session dates **must fall within the date range of the main exam** you've already set.
>
> Example:
>
> > The exam runs from 18 to 25 July 2026. So a session can't be scheduled before 18 July or after 25 July 2026.
>
> Also, the session's time window (from **Session Start Date** to **Session End Date**) can't be shorter than the test's **Working Time (minutes)**.

## 2. Link Participants to an Exam Session

**1. Open Participant Exam Session**

![Exam Data menu and Details button in the exam list](https://mintcdn.com/indolat/b86OPs_M5Jzn7OUK/images/1-2-1.png?fit=max\&auto=format\&n=b86OPs_M5Jzn7OUK\&q=85\&s=485d3834d28b6c4e148fcee405aa45e6)

![Test List section and Edit button on a test](https://mintcdn.com/indolat/TbCzEKi3NXCbZoA6/images/sesi-3-4.png?fit=max\&auto=format\&n=TbCzEKi3NXCbZoA6\&q=85\&s=fdc48da5d425eb6d3c9b60a86e4d18d8)

![Participant Exam Session section on the test page](https://mintcdn.com/indolat/TbCzEKi3NXCbZoA6/images/sesi-5.png?fit=max\&auto=format\&n=TbCzEKi3NXCbZoA6\&q=85\&s=f9750731f171cda72b739b7d86bdf7c3)

Participants who are already registered for the exam still have to be put in an **exam session**. Without a session, they can't start the test.

1. Open the **Exam Data** menu.
2. Choose the exam the participants will take.
3. Click **Details**.
4. The system opens the details page. Go to the **Test List** section.
5. Click **Edit** on the test.
6. The system opens the test details page.
7. Choose **Participant Exam Session**.

**2. Add Participants to the Exam Session**

![Assigning one participant's session with the Edit button](https://mintcdn.com/indolat/TbCzEKi3NXCbZoA6/images/mapping-sesi-1.png?fit=max\&auto=format\&n=TbCzEKi3NXCbZoA6\&q=85\&s=1caa186144ce924904eec21c4eeba857)

For a single participant, click **Edit** on the row of a participant still marked **No exam sessions**, choose the **Exam Session**, make sure the **Participant Status** is **Active**, then click **Save**.

> [!TIP]
>
> You can also assign exam sessions to participants in bulk or automatically.

**Adding participants to an exam session in bulk**

![Participants without a session ticked and the Bulk actions button](https://mintcdn.com/indolat/TbCzEKi3NXCbZoA6/images/kolektif.png?fit=max\&auto=format\&n=TbCzEKi3NXCbZoA6\&q=85\&s=ac6e0dc62515b7f2cc438eefcb9da7c6)

![Assign Exam Sessions in Bulk option in the Bulk actions menu](https://mintcdn.com/indolat/TbCzEKi3NXCbZoA6/images/set.png?fit=max\&auto=format\&n=TbCzEKi3NXCbZoA6\&q=85\&s=bac55104330ce46c8149cb78a870768c)

1. Tick the participants still marked **No exam sessions**.\
   To select every participant, click **Select all**.
2. Click **Bulk actions**, then choose **Assign Exam Sessions in Bulk**.
3. Choose the session the participants will take, for example **Morning Session**.
4. Click **Assign Exam Sessions in Bulk** to save the change.

**Adding participants to an exam session automatically**

![Assign Exam Sessions Automatically button in the Participant Exam Session section](https://mintcdn.com/indolat/LGiLGGM_B8AFy9TO/images/2026-07-30_23-41.png?fit=max\&auto=format\&n=LGiLGGM_B8AFy9TO\&q=85\&s=881619587c3248a7dceb6590a562c69e)

![Assign Exam Sessions Automatically confirmation dialog](https://mintcdn.com/indolat/LGiLGGM_B8AFy9TO/images/2026-07-30_23-42.png?fit=max\&auto=format\&n=LGiLGGM_B8AFy9TO\&q=85\&s=f8b80bb71581aa42a661fa02f526cd76)

![Success notification and session name shown for participants with Active status](https://mintcdn.com/indolat/LGiLGGM_B8AFy9TO/images/2026-07-30_23-36.png?fit=max\&auto=format\&n=LGiLGGM_B8AFy9TO\&q=85\&s=992f56ace4c1747c3cde197662a7e34c)

1. Click **Assign Exam Sessions Automatically**.
2. The system shows a confirmation dialog. Click **Assign Exam Sessions Automatically**.
3. Wait for the message saying the sessions were assigned. When it's done, the session name appears for every participant with the **Active** status.

> [!NOTE]
>
> The system spreads every participant whose status is still **Active** (not started yet) evenly across this test's exam sessions, in order of session start time. Participants with the **Active** status who already have a session are included too, so any session you assigned to them earlier is replaced. Participants who are taking the test or have finished it are never moved, and participants with any other status (such as **Pending**) aren't put in a session. To put specific participants in a specific session, use the bulk method.
>
> The **Assign Exam Sessions Automatically** button only appears when the test has at least one exam session, at least one participant still has no session, and no participant is currently taking the test.

**3. Check Participants' Sessions**

Make sure no participant is still marked **No exam sessions**. Once participants have been put in a session, they can start the test according to the session schedule.

## 3. (Optional) Change or Move Participants to Another Session

Participants who already have a session can be moved to another one if the schedule changes or you need to split participants differently.

💡 **For example**, some participants were first registered in the **Morning Session** but need to move to the **Evening Session** because they can't make the original time.

**1. Open Participant Exam Session**

![Ticked participants and Assign Exam Sessions in Bulk in the Bulk actions menu](https://mintcdn.com/indolat/LGiLGGM_B8AFy9TO/images/2026-07-30_23-49.png?fit=max\&auto=format\&n=LGiLGGM_B8AFy9TO\&q=85\&s=42ad67a3ce0accf1ab3e0a31272650b3)

1. Tick the participants you want to move to another session. You can select one participant or several at once.
2. Click **Bulk actions**.
3. Choose **Assign Exam Sessions in Bulk**.

**2. Select an Exam Session**

![Assign Exam Sessions in Bulk dialog with the Select an Exam Session field](https://mintcdn.com/indolat/LGiLGGM_B8AFy9TO/images/2026-07-30_23-49_1.png?fit=max\&auto=format\&n=LGiLGGM_B8AFy9TO\&q=85\&s=e1fb8526aa86421c622556d8ee98a0ab)

![List of sessions in the Select an Exam Session field](https://mintcdn.com/indolat/LGiLGGM_B8AFy9TO/images/2026-07-30_23-49_2.png?fit=max\&auto=format\&n=LGiLGGM_B8AFy9TO\&q=85\&s=eb58dffd5bea53e37ab7060df9e30424)

In the **Select an Exam Session** field, choose the new session.

Example:

> You want to move participants from the **Morning Session** to the **Evening Session**.

**3. Click Assign Exam Sessions in Bulk**

![Assign Exam Sessions in Bulk button with the Evening Session selected](https://mintcdn.com/indolat/Kd1bGl5t6e62CZFx/images/2026-07-30_23-50.png?fit=max\&auto=format\&n=Kd1bGl5t6e62CZFx\&q=85\&s=884cac46994fd27df53465b93369cf81)

Wait for the notification saying the exam session was updated. When it's done, the participants' session changes from **Morning Session** to **Evening Session**.

![Success notification and participants moved to the Evening Session](https://mintcdn.com/indolat/Kd1bGl5t6e62CZFx/images/2026-07-30_23-50_1.png?fit=max\&auto=format\&n=Kd1bGl5t6e62CZFx\&q=85\&s=75a7db760888ef5c4cf5a4ee7caeb1d4)

> [!NOTE]
>
> Before moving participants, make sure the target session is still available and hasn't ended yet. Participants who have already started the test can't be moved to another session unless their exam is reset first with the **Reset Exam** button (the answers they've saved are deleted).


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