> ## Documentation Index
> Fetch the complete documentation index at: https://help.indolat.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Add Participant Accounts

> How to add participant accounts through self-registration, Add Account or Import Accounts, and manage accounts and labels on the Account Data page.

Before participants can log in and use the CBT Indolat system, **every participant needs an account**. Participants use the account to log in to the system, see the available exams and take the exams assigned to them.

Participant accounts can be added in three ways:

1. **Participants create their own account** on the account registration page.
2. **The admin adds accounts one by one** with the **Add Account** button.
3. **The admin adds accounts with Import Accounts** using an Excel file.

> [!TIP]
>
> Choose the method that best fits your needs:
>
> * **Self-registration** suits cases where participants are allowed to create their own accounts.
> * **Add Account** suits cases where you only need to add a few accounts.
> * **Import Accounts** suits cases where the participant data has already been prepared by a school, institution or organiser.

## 1. Get to Know the Account Data Page

The **Account Data** page is where you view and manage every participant account that can use the CBT Indolat system.

💡 For example, say you are the **admin of Indolat Tutoring Centre**, with participants from several branches, such as:

* Indolat Surabaya Branch
* Indolat Jakarta Branch
* Indolat Promotion Programme Participants
* and General Participants

You can view and manage all of these accounts from the **Account Data** menu.

![Account Data page listing participant accounts](https://mintcdn.com/indolat/7do3qS6NXTikDaVf/images/2026-07-26_21-04.png?fit=max\&auto=format\&n=7do3qS6NXTikDaVf\&q=85\&s=6c43f1c266afa4e9b63fc8531c6acf8e)

When you open the **Account Data** menu, you'll see every participant account registered in the system. The page has two tabs: **Account**, which lists the participant accounts, and **Label**, where you manage labels.

Each row in the table on the **Account** tab is one participant account. From this page you can search for accounts, group participants, manage labels, add accounts one by one and add many accounts at once.

### 1. Group By

![Group by options on the Account Data page](https://mintcdn.com/indolat/7do3qS6NXTikDaVf/images/2026-07-26_21-12.png?fit=max\&auto=format\&n=7do3qS6NXTikDaVf\&q=85\&s=f7dbe202b297fae069a78d2d6421f335)

The **Group by** control changes how the account list is laid out so it is easier to read. By default, the list is grouped by **Label**; accounts without a label go into the **No Label** group.

* Choose **Label** if you want participants in the same group to be shown together.

![Account list grouped by label](https://mintcdn.com/indolat/b86OPs_M5Jzn7OUK/images/2026-07-25_01-33.png?fit=max\&auto=format\&n=b86OPs_M5Jzn7OUK\&q=85\&s=cb5a5de1b019dbb4ec00b0b7e32d370f)

* Choose **Ungrouped** if you want all accounts shown in one plain list.

![Account list without grouping](https://mintcdn.com/indolat/7do3qS6NXTikDaVf/images/2026-07-26_21-14.png?fit=max\&auto=format\&n=7do3qS6NXTikDaVf\&q=85\&s=cb2007f7fc9bef43583a6f73f81a6c22)

### 2. Add Label

Use it to create a new participant group. Open the **Label** tab, click **Add Label**, fill in **Label Name**, then click **Save**.

![Creating a new label with the Add Label button](https://mintcdn.com/indolat/w32v_kPLyQnzLAH7/images/2026-07-25_01-37.png?fit=max\&auto=format\&n=w32v_kPLyQnzLAH7\&q=85\&s=3c9adcb888b1452b9515356fc469f712)

Labels can follow whatever your exams need, for example:

* Indolat Surabaya Branch
* Indolat Jakarta Branch
* 2026 Participants
* Promo Member

> [!TIP]
>
> Labels make it easier to find and select many participants at once.

### 3. Edit Label

Use it to rename a label you have already created.

![Edit Label button on the Account Data page](https://mintcdn.com/indolat/w32v_kPLyQnzLAH7/images/2026-07-25_01-41.png?fit=max\&auto=format\&n=w32v_kPLyQnzLAH7\&q=85\&s=1023272f9e103f4c0d27ee211b97e5c8)

![Edit Label window with the selected label and its new name](https://mintcdn.com/indolat/w32v_kPLyQnzLAH7/images/2026-07-25_01-42.png?fit=max\&auto=format\&n=w32v_kPLyQnzLAH7\&q=85\&s=652749af554ede5dd2e4f08fec1725ef)

For example, you want to rename the **Promo Member** label to **Promo Member Indolat** so the name is clearer.

To rename a label:

1. Open the **Label** tab.
2. Click **Edit** on the row of the label you want to rename.
3. Enter the new name in the **Label Name** field.
4. Click **Save** to save the new name.

> [!TIP]
>
> Renaming a label also updates every account that already uses it.
>
> To set or change the label on several accounts at once, open the **Account** tab, tick the accounts you want, click **Action**, then choose **Edit Label**.

### 4. Delete Label

Use it to delete labels you no longer need.

![Delete Label button on the Account Data page](https://mintcdn.com/indolat/w32v_kPLyQnzLAH7/images/2026-07-25_01-44.png?fit=max\&auto=format\&n=w32v_kPLyQnzLAH7\&q=85\&s=a2b737e04928403a5eeb40e500f753bb)

![Delete Label window with the label to delete](https://mintcdn.com/indolat/w32v_kPLyQnzLAH7/images/2026-07-25_01-45.png?fit=max\&auto=format\&n=w32v_kPLyQnzLAH7\&q=85\&s=3d9c65a66dd32ced66cf9dfb724708b0)

To delete a label:

1. Open the **Label** tab.
2. Click **Delete** on the row of the label you want to delete.
3. Click **Delete** in the confirmation window.

> [!NOTE]
>
> Deleting a label only removes the group.
>
> The participant accounts **stay saved** on the **Account Data** page and move to **No Label**.

### 5. Add Account

Use it to add participant accounts one at a time, without an Excel file.

1. On the **Account** tab, click **Add Account**.
2. Fill in **Name**, **Email Address** and **Password**. You can leave the **Label** field empty.
3. Leave **Active Status** switched on so the account can be used straight away.
4. Click **Create**.

Accounts added this way are verified straight away, so participants don't need to verify their email.

### 6. Import Accounts

Use it to add many participant accounts at once from an Excel file.

![Import Accounts button and window on the Account Data page](https://mintcdn.com/indolat/w32v_kPLyQnzLAH7/images/2026-07-25_01-48.png?fit=max\&auto=format\&n=w32v_kPLyQnzLAH7\&q=85\&s=ea187d63a7a47fc851356b219be033e8)

This suits cases where the participant data already comes from a school, an institution branch or an internal participant list. Once the import finishes, all the accounts appear on the **Account Data** page.

> [!WARNING]
>
> Imported accounts are not added to any exam automatically. You still need to add the participants in the **Exam Participant List** section.

### 7. Search

Use the **Search** field to find a specific account without going through the list one by one. For example, type **Rosa Adinda** to show that participant's account.

![Searching for a participant account with the Search field](https://mintcdn.com/indolat/w32v_kPLyQnzLAH7/images/2026-07-25_01-52.png?fit=max\&auto=format\&n=w32v_kPLyQnzLAH7\&q=85\&s=3135b0ae4d083e00a056561de20b7c72)

### 8. Filter

Click **Filter** if you want to narrow the account list down by certain criteria. For example, you only want to see:

* accounts with the label **Indolat Surabaya Branch**; or
* accounts with the status **Active**.

![Filter options for the participant account list](https://mintcdn.com/indolat/w32v_kPLyQnzLAH7/images/2026-07-25_01-54.png?fit=max\&auto=format\&n=w32v_kPLyQnzLAH7\&q=85\&s=0b320454518eaa3c4d91e96c32a737e3)

After choosing the criteria you need, click **Apply filters**. The account list then shows the participants that match.

### 9. Marker Icons

In the **Email Address** column, an icon shows where each participant account came from:

* **Blue person icon**\
  The account wasn't imported: the participant created it on the account registration page, or an admin added it with **Add Account**.
* **Down arrow icon**\
  The account was added by import, for example with **Import Accounts** on this page or **Import Participants** in an exam.
* **Google icon**\
  The account was created by registering with a Google account. This icon appears next to one of the icons above.

![Icons showing the account source in the Email Address column](https://mintcdn.com/indolat/b86OPs_M5Jzn7OUK/images/2026-07-25_01-07_1.png?fit=max\&auto=format\&n=b86OPs_M5Jzn7OUK\&q=85\&s=e8c269ae06699da8bf7bbc2e161abb91)

> [!TIP]
>
> These icons tell you where a participant account came from, without opening each account's details.

## 2. Participants Create Their Own Accounts

Use this method if participants are allowed to create their own accounts.

**1. Participant opens the exam link**

![CBT login page on the participant side](https://mintcdn.com/indolat/w32v_kPLyQnzLAH7/images/2026-07-25_02-09.png?fit=max\&auto=format\&n=w32v_kPLyQnzLAH7\&q=85\&s=302b3f3e8c8f93a4382528fcfd498e48)

Participants can log in, or create an account by clicking **Register**. As the exam organiser, you decide how participants log in.

For the setup steps, see the guide [Participant Login](https://help.indolat.com/en/lainnya/login-peserta.md).

**2. Click Register**

![Register button on the participant login page](https://mintcdn.com/indolat/w32v_kPLyQnzLAH7/images/2026-07-25_02-14.png?fit=max\&auto=format\&n=w32v_kPLyQnzLAH7\&q=85\&s=6205707ed910449c0204d923383a9fbd)

**3. Participant fills in their account details**

![Participant account registration form](https://mintcdn.com/indolat/w32v_kPLyQnzLAH7/images/2026-07-25_02-16.png?fit=max\&auto=format\&n=w32v_kPLyQnzLAH7\&q=85\&s=94fb3fab75d013e3c9c00c184ac4500c)

1. **Full Name**\
   Enter the participant's name as it will be used in the system.
2. **Email Address**\
   Enter an email address that is still active. The system sends the verification code to this email.
3. **Password**\
   Create a password that is easy to remember but hard for others to guess.
4. **Confirm Password**\
   Enter the same password again to make sure there are no typos.
5. **Agreement to the Terms of Service and Privacy Policy**\
   Tick this box to confirm the participant has read and agrees to the terms that apply.
6. **Register**\
   Once everything is filled in, click **Register** to create the account.

**4. Participant verifies their email**

![Verify Your Email page for entering the verification code](https://mintcdn.com/indolat/w32v_kPLyQnzLAH7/images/2026-07-25_02-19.png?fit=max\&auto=format\&n=w32v_kPLyQnzLAH7\&q=85\&s=baa5c4aec081fe1250c34aa0999be336)

After the participant creates the account, the system sends a verification code to the registered email address.

This verification makes sure the email address is correct and can be used by the participant.

💡 For example, the participant registers with the email:

> `sintamhs0215@yopmail.com`

What the participant needs to do:

1. Open the inbox of the registered email address.
2. Look for the email from **CBT Indolat**.
3. Copy the 6-digit verification code.
4. Enter the code on the verification page.
5. Click **Verify Account**.

![Email from CBT Indolat with the 6-digit verification code](https://mintcdn.com/indolat/w32v_kPLyQnzLAH7/images/2026-07-25_02-20.png?fit=max\&auto=format\&n=w32v_kPLyQnzLAH7\&q=85\&s=db26b8af9cdea45fdfda88e5fe45bba7)

![Verification code entered, then Verify Account clicked](https://mintcdn.com/indolat/w32v_kPLyQnzLAH7/images/2026-07-25_02-20_1.png?fit=max\&auto=format\&n=w32v_kPLyQnzLAH7\&q=85\&s=f1c82f114c6cc0bf7bec44ac26139f14)

> [!NOTE]
>
> The verification code is only valid for **5 minutes**. If the code hasn't arrived or no longer works, click **Resend Code** to get a new one.
>
> ![Resend Code link on the email verification page](https://mintcdn.com/indolat/w32v_kPLyQnzLAH7/images/2026-07-25_02-26.png?fit=max\&auto=format\&n=w32v_kPLyQnzLAH7\&q=85\&s=db18cd59a9f8f8fc42ab1ad2c2c00aa7)

**5. Participant reaches the CBT home page**

![Participant's CBT home page after successful verification](https://mintcdn.com/indolat/w32v_kPLyQnzLAH7/images/2026-07-25_02-21.png?fit=max\&auto=format\&n=w32v_kPLyQnzLAH7\&q=85\&s=20983f4c60e283d3c4209b354a0a9f30)

After verification, the participant lands on the home page and can continue by choosing **New Exam Registration** to find an exam to take.

> [!NOTE]
>
> Email verification is only needed for participants who create their own accounts. Accounts added by an admin through **Add Account** or **Import Accounts** skip this step.

## 3. The Admin Adds Participant Accounts by Import

Use this method if you want to prepare participant data first, before deciding which exams they will take.

💡 For example, you have a list of participants from the **Surabaya Branch**. They will take several different exams later, so you add their data to the **Account Data** menu first.

**1. Open Account Data and click Import Accounts**

![Import Accounts button on the Account Data page](https://mintcdn.com/indolat/b86OPs_M5Jzn7OUK/images/2026-07-22_23-53.png?fit=max\&auto=format\&n=b86OPs_M5Jzn7OUK\&q=85\&s=5890121defd30ef0d248e51d0a6a4be6)

**2. Click Download Template**

![Download Template link in the Import Accounts window](https://mintcdn.com/indolat/b86OPs_M5Jzn7OUK/images/2026-07-22_23-53_1.png?fit=max\&auto=format\&n=b86OPs_M5Jzn7OUK\&q=85\&s=5b038d931fe9b2e3f96b3da9e9f9dc8b)

Click **Download Template** to get the right Excel format.

**3. Fill in the participant data in the Excel file**

![Excel template with Name, Email Address, Password and Label columns](https://mintcdn.com/indolat/b86OPs_M5Jzn7OUK/images/2026-07-22_23-56-1.png?fit=max\&auto=format\&n=b86OPs_M5Jzn7OUK\&q=85\&s=d456d10b698b27631b99e2ab2fdb9cab)

1. **Name**: Enter the name of the participant who will take the exam.
2. **Email Address**: Enter the email address the participant will use to log in.
3. **Password**: Enter a password for each participant.

   > [!NOTE]
   >
   > **About email addresses**
   >
   > During the import, the system **doesn't check** whether an email address is real and active; it only checks that it is written in a valid format. So admins can use email addresses created just for the exam, for example:
   >
   > * `peserta001@indolat.com`
   > * `peserta002@indolat.com`
   >
   > Make sure every participant has a different email address and password so the accounts don't get mixed up.
4. **Label**: A marker for grouping participants. You **can leave this column empty** if you don't need grouping.

   > [!NOTE]
   >
   > **What the Label column is for**
   >
   > The **Label** column groups participants so they are easier to find and select. Example labels:
   >
   > * **Year 2026**
   > * **Grade 12 IPA** (science stream)
   > * **Batch 1**
   > * **Surabaya Branch**

**4. Upload the Excel file and click Import**

![Uploading the Excel file in the Import Accounts window, then clicking Import](https://mintcdn.com/indolat/b86OPs_M5Jzn7OUK/images/2026-07-22_23-57.png?fit=max\&auto=format\&n=b86OPs_M5Jzn7OUK\&q=85\&s=5ae95e058e812f736fdcea343e418464)

Upload the completed Excel file, then click **Import**. Once the import succeeds, the participant data appears in the **Account Data** menu.

![Imported participant accounts on the Account Data page](https://mintcdn.com/indolat/b86OPs_M5Jzn7OUK/images/2026-07-23_21-15.png?fit=max\&auto=format\&n=b86OPs_M5Jzn7OUK\&q=85\&s=2aecbfe4a531ea7fca692866fb6624b8)

> [!WARNING]
>
> At this point, participants are only saved as accounts and **haven't been added to any exam yet**. To add them to an exam, open **Exam Data**, choose **Exam Participant List**, then use the **Add Participant** button.
>
> Here are the full steps: [Add Participants to an Exam](https://help.indolat.com/en/data-ujian/menambahkan-peserta-ujian.md).


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